Privacy notice

Template — review against your actual retention policy and legal advice before launch.

What we collect

From the lead purchaser: name, email, company, phone, and payment references (card details are handled entirely by Stripe and never touch our systems). From each attendee: name, job title, company, country, topic interests, and the email their seat was allocated to.

Why

To run your event registration and entry (tickets, badges, check-in), to send event communications you've consented to, and to operate the event safely. Consent is recorded with a timestamp when you complete registration.

Who sees what

The purchaser who booked your seat can see your email address and whether you've completed registration — never your registration answers or your QR ticket. Event staff see badge details at check-in. If our CRM sync (HubSpot) is enabled, registration details are stored there for event communications.

Retention & your rights

Registration data is retained for the event cycle and deleted or anonymised afterwards. You can ask for access, correction or deletion at any time: info@agenticexpo.ai.